Facilities Assistant - 5100

 Maine Maritime Academy

Job Description

Supervisory Position

Job Title:  Facilities Assistant                                                   Date:  September, 2001

Job Code:  5100

STATEMENT OF THE JOB

Employee acts as Assistant to the Director in areas assigned.  Duties require frequent external and internal contacts.  Employee performs a wide variety of complex administrative duties.  Frequent verbal and written communication is required internally and externally.

DUTIES OF THE JOB

1.       May prepare purchase orders, bids, negotiate contracts and recommend vendors to a supervisor.

2.       Responsible for Academy records as assigned.

3.       Responsible for oversight/performance of all aspects of telecommunications, mail, receiving, and copy rooms operations, as assigned.

4.       Operates a variety of office equipment.

5.       Maintains filing system and detailed records

6.       Processes confidential information.

7.       Screens calls, visitors and mail.

8.       Composes, signs correspondence as designated by a supervisor.

9.       Prepares department payroll time sheets.

10.   Acts as intermediary for supervisor maintaining contacts with others

11.   Drafts, edits, proofs, and compiles correspondence.

12.   Schedules meetings, conferences, and travel etc., for department.

13.   Supervises students and Regular Academy employees.

14.   Supervises facilities employees and directs contractors as assigned.

15.   Acts as public works coordinator with the conference staff and to others.

16.   Other duties as assigned.

This job description reflects the general duties of the job but is not a detailed description of all duties, which may be inherent to the position.  The Academy may assign reasonably related additional duties to individual employees consistent with policy and collective bargaining agreements.

MAINE MARITIME ACADEMY

JOB TITLE: Facilities Assistant

JOB CODE: 5100    WAGE GRADE:   16    TOTAL POINTS:  402