Director of Conferences & Assistant Director of Student Services - 5070

 Maine Maritime Academy

Job Description

Supervisory Position

Job Title: Director of Conferences & Assistant Director of Student Services 

Date: March, 2005                                            Job Code:  5070

STATEMENT OF THE JOB

Employee is responsible for managing, scheduling, coordinating, pricing and billing for all conferences/functions including housing, culinary, meeting rooms and meeting services.  Reports directly to the Dean of Student Services and also is assigned various duties in support of the Student Services Division to include production of the yearbook and campus web page.

DUTIES OF THE JOB

1.       Serves as the Academy contact for all external and internal conferences/events which involves extensive planning and communications.

2.       Responsible for conference program scheduling, preparations and operations.  Hires and supervises the summer staff.  Coordinates directly with other Academy department heads for facility usage and services.

3.       Responsible for pricing of all conference/lodging activities and generates contracts and invoices for each client.  Works with various college officials in establishing appropriate costs for each upcoming fiscal year.

4.       Prepares and manages all conference budgets.

5.       Serves as the Dining Service Liaison to assist clients with menu selection and function planning.

6.       Oversees all lodging and meeting room reservations.

7.       Responsible for the daily updating of the MMA internal “Daily News” web page.

8.       Serves as a coordinator for the Orientation Program under the direction of the Associate Director of Student Services.

9.       Serves as advisor for the Academy yearbook to include preparation, proofing and managing the budget and supervising student staff volunteers.

10.   Serves as a class advisor.

11.   Responsible for the annual Student Life Awards Banquet and similar events.

12.   Supervises student and/or regular Academy employees.

This job description reflects the general duties of the job but is not a detailed description of all duties, which may be inherent to the position.  The Academy may assign reasonably related additional duties to individual employees consistent with policy and collective bargaining agreements.

MAINE MARITIME ACADEMY

JOB TITLE: Director of Conferences & Assistant Director of Student Services   JOB CODE: 5070

WAGE GRADE: 18                     TOTAL POINTS: 440