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Administrative Coordinator - 2870

Maine Maritime Academy

Job Description

Staff, Support & Professional

 

Job Title: Administrative Coordinator                       Date:  November, 2011

 

Job Code:  2870

 

STATEMENT OF THE JOB

 

Employee participates in the annual training cruise as directed.  Employee performs difficult and complex secretarial and bookkeeping work involving some administrative responsibility.  Judgment and initiative are frequently exercised.  Tasks are normally accomplished within well-defined procedures with frequent non-routine administrative work or program monitoring required.  Frequent verbal and written communication is required internally and externally.  This position in 75% supporting the Commandant’s Staff and 25% supporting Student Services.

 

DUTIES OF THE JOB

 

1)      Handles all administrative and clerical duties of the Commandant’s office and in support Student Services.

2)      Prepares purchase order requests and controls supplies and equipment.

3)      Processes confidential information.

4)      Screens calls, visitors, and mail.

5)      Participates in the training cruise as directed; edits, proofs, and compiles manuscripts, and composes announcements, invitations for receptions before and during cruise.

6)      Wears Regimental uniform as directed.

7)      May supervise students while on training cruise.

8)      Participates in the administration of the Academy Drug Testing Program.

9)      Participates in the administration of the Regimental Personal Development Course.

10)  Participates in teaching Personal Development classes and maintains STCW required files.

11)  Composes and may sign correspondence as designated by a supervisor.

12)  Reconciles budget and expense statements with department account.

13)  May act as intermediary for supervisor maintaining contacts with others.

14)  Schedules meetings, conferences, and travel for department as necessary.

 

 

This job description reflects the general duties of the job but is not a detailed description of all duties, which may be inherent to the position.  The Academy may assign reasonably related additional duties to individual employees consistent with policy and collective bargaining agreements.

RANDOM DRUG TESTING REQUIRED

 

 

MAINE MARITIME ACADEMY

 

 

 

JOB TITLE:  Administrative Coordinator                                JOB CODE #: 287

 

WAGE GRADE:   15                                                          TOTAL POINTS:  392

 

 

FACTOR

DEGREE

POINTS

       

1

Knowledge and Skill

5

180

       

2

Effort

   
 

I. Mental and Visual Effort

4

32

 

II. Physical Effort

3

30

       

3

Responsibility for Cost Control

4

32

       

4

Responsibility for Others

   
 

I. Injury to Others

1

8

 

II. Supervisory Responsibility

2

16

 

III. Sensitive Information and Records

4

32

       

5

Working Conditions

3

30

     

 

6

Responsibility for External and Internal

   
 

Relations

4

32

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