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The Finance Department is located on the 2nd floor of Leavitt hall. Hours are M-F 8-4. The department is responsible for maintenance of student accounts (generating bills, collecting monies owed), paying bills on behalf of MMA, budget maintenance and reporting, travel advances and reconciliations, administration of Academy issued student loans, and many other financial functions.
The department consists of the following staff members:
Many forms, policies, and procedures for internal purposes, (other than for student accounts and MMA issued loans) are available on the MMA Business Portal. Examples include the Academy’s Purchasing policy, Travel Policy, travel forms, budget transfers.
Payments to Maine Maritime Academy should be mailed to: MMA Cashier’s Office Castine, ME 04420
Finance/Business office Practices , Policies, and Procedures for Students and Families:
Bills are due and payable before the beginning of each semester. Fall bills due August 15; Spring January 5, Summer term (only if not already billed and paid as part of spring bill) April 30. Notice of approved loans (in addition to, or instead of cash or check, or payment plans) are due by these same dates even though the funds are not likely received until after the start of each semester). (Preliminary) bills are generated mid July and mid December for the following semester. Those bills are based on information available at that time. Information includes the number of credit hours the student is registered for
(** Please note wait list courses are not charged until the student is able to be added into the class. As a result, often times the students preliminary tuition charge may only reflect Part Time). Other pertinent information for billing includes the student’s major, their state of residency (that of parents if student is under 24 years of age), their housing plans, specific courses for which lab fees may or may not apply, and other factors.
Bills are finalized within two weeks of the end of the add/drop period. *** Students are required to check their billing details on the portal after that time. New or additional charges since the first, preliminary bill are considered due at that time. Students are responsible for checking their on line billing statements and making arrangement for payment. Common adjustments are full time tuition (vs part time), lab fees, course fees, and a decrease or increase of financial aid.
Students who are expecting scholarships must make arrangement with the donating organization or high school to have the funds sent no later than February 15. Most scholarship responsibilities are on the student for providing copies of grades and/or proof of second term enrollment. This is most easily accomplished by the student accessing his or her unofficial transcript on the portal soon after fall grades are available. Generally the transcript shows both pieces of required information for most scholarships which are grades from fall term and courses each student is registered for , for the following semester (showing full time). Students should not delay sending this information as some organizations only meet monthly and the Academy needs to show receipt of the funds by mid February. If the organization requires a bill be sent by the school, the Finance/Business office needs that information by the end of add/drop during the semester the award is for if that information had not already been provided when the Financial Aid office was notified, as is required.
Student accounts that remain unpaid will result in them being placed on a STOP. The STOP prevents the student from accessing grades and transcripts and will prevent them from registering . Unpaid balances may prevent students from participating in summer term.
Students can access the on line payment system Cashnet , a division of Higher One. Payments can be made directly from a checking or savings account or with MasterCard, VISA, American Express, or Discover.
Health Insurance: All Graduate and Undergraduate students are required to have health Insurance. The Academy offers a student plan through the Cross Agency with Commercial Travelers. Each year students are required to access the portal and indicate their insurance preference . Students are allowed to purchase the Academy insurance even if they have another form of health insurance.